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Seminar Proposal Instructions
AABP Annual Conference
Phoenix, AZ
September 9-12, 2018

  • Seminar proposals must include a properly completed budget calculator and description.
  • Please fill out ALL of the cells on the budget calculator including names of all faculty. Please fill out all of the green cells that have drop-down menu selections for choices. Detailed instructions for each cell are included on the second page of this worksheet and an example is included on the last page.
  • Proposals should be submitted by emailing the proposal and completed budget calculator to Calvin Booker (calvinb@feedlothealth.com) and Fred Gingrich (fred@aabp.org)
  • The deadline for submitting proposals is December 31, 2017
  • Proposals will be given priority that offer unique content, have had a history of prior success, have a lower enrollment fee for members, and offer a rotation of faculty for repeat seminars.
  • The final seminar program will be determined by the seminar coordinator and AABP Executive Vice President. The final seminar lineup will be selected by February 16, 2018.
  • In an effort to decrease cost to members and increase seminar enrollments, attendees will no longer be required to register for the conference to enroll in a seminar.
  • Please note that faculty maximums will be instituted this year to keep seminar fees lower for members. For a one-day seminar, the maximum number of faculty that can participate is three. For a two day or longer seminar, the maximum number of faculty that can participate is five. Seminars that have a larger number of faculty in the budget proposal will not be considered.
  • The faculty compensation in the budget proposal includes the following:
    • Economy air fare to Phoenix or mileage reimbursed at the IRS rate.
    • Per diem of $315 per day speaking plus one day (one day speaking = two days per diem, 2 days speaking = 3 days per diem, three days speaking = 4 days per diem). Please note that the per diem provided is used to pay for the hotel/lodging, meals and incidentals for faculty.
    • Speaker fees will be $500 per day maximum per faculty member. If a faculty member declines payment, the total pay for other speakers will not increase.
  • For 2018, all seminar faculty are provided a complimentary three-day conference registration. Speakers MUST REGISTER for the conference on their own before pre-registration closes, selecting the complimentary registration option for speakers. Registration will open May 7th and pre-registration ends on August 16th. Faculty who have not registered by August 16th must pay the full on-site registration fees.
  • Faculty must reserve their own hotel rooms. It is suggested to register for the conference and reserve your hotel room as soon as registration opens to ensure you have a room in the headquarters hotel where your seminar might be held. If your seminar is cancelled, you can then cancel or modify your reservation if needed.
  • Seminars will be evaluated for enrollment numbers and possible cancellation each week from July 30th to August 13th, 2018. If budgets are not met, faculty may be required to be cut to ensure the seminar can continue without cancellation. Please inform all faculty of this possibility. Other budget cuts might be required at that time.
  • Please note that power strips, flip charts and other items provided by AABP contracted vendors cannot be provided by faculty. This is a violation of our contracts as well as hotel/convention center fire codes. If power is required, please include it in your budget.
  • Coordinators can bring their own LCD projector to decrease the cost of the AV company providing a projector. If you do not indicate you need a projector one will not be provided and it will delay the start of your seminar!
  • There are a limited number of rooms at the Sheraton hotel where wi-fi can be provided. Wi-fi cannot be provided in any seminar that will be held at the convention center due to cost. Wi-fi will only be provided if it is a required part of teaching your seminar. If wi-fi is required, please contact Fred explaining the reason so that the room assignment can be established.
  • Please note that outside food cannot be brought into the meeting space which is a violation of AABP contracts with the hotel and convention center. Restaurant maps will be provided. Please allow adequate time for attendees to eat lunch and return. There are numerous quick service restaurants near the convention center as well as a food court in the convention center.
  • If your seminar is selected, please note the following items based on feedback from 2017 evaluations:
    • Contact all seminar registrants via email to inform them of the room assignment and any other logistical information before the meeting to prepare them.
    • If computers are required, please notify attendees.
    • Please stay on time so that attendees can attend the milk breaks during the designated time periods as well as being respectful of evening plans.
    • Have your faculty coordinate presentations to prevent overlap of material.

 

If you have any questions regarding the logistics of planning your seminar, please contact Fred Gingrich at fred@aabp.org or 419-606-3558.

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